Administrative Systems Modernization Program (ASMP) Updates

Posted on: October 27, 2016

The Administrative Systems Modernization Program (ASMP) continues to make great progress towards modernizing the University’s administrative systems, business processes, data management and technical architecture. Throughout this multi-year, multi-project effort, ASMP is committed to facilitating growth and innovation in a sustainable environment. In doing so, ASMP is contributing to President Fenves vision for a more effective, efficient, and excellent University. Here are some recent updates:

“PIT Crew” Approach for Supporting the Workday Implementation

Project Implementation Teams, or PIT Crews, are a new approach to support the Workday implementation. PIT Crews in Colleges, Schools, and Units (CSUs) will help to implement administrative changes and facilitate internal communication. Crew Chiefs, chosen by Deans and VPs, are serving as a single point of contact for CSUs during Workday implementation and are responsible for overseeing PIT Crew activities and decision-making. The PIT crews include a mix of business and IT Readiness Coordinators and business and IT Subject Matter Experts. The ASMP team is providing ongoing support for the PIT Crews to address issues and help CSUs implement solutions.

Status of Student Systems Replacement

The University continues to monitor the status of the three major Student Information System vendors – Workday, Oracle, and Ellucian. As the products mature, we will be in a better position to understand which system will best meet our needs. Those factors, along with the University’s recent change in leadership and the new priorities that may be established, will be weighed as the University works toward making a decision as to next steps. Progress continues in the form of non-vendor specific improvements that will improve the student experience such as the new MyUT student portal, streamline processes, and better position us to take advantage of industry standard systems. If you have questions, please email Jody Couch, Student Success Initiatives.

Admin IT Standards and Methodologies Wiki Launched

The new Admin IT Standards and Methodologies wiki, publishes administrative systems standards that establish common expectations for enterprise administrative systems projects. The standards are available for review on the wiki site. The site includes an easy-to-use tool for determining project size and downloadable checklists for different project sizes. Moving forward, the Standards and Methodologies Advisory Group will add additional resources for achieving standards in different types of projects including example templates and approaches currently in use in the UT community. For more information, email Kerry Washburn, Senior Project Manager, Standards and Methodologies.

Learn More about E-Signature at UT Austin As one service in a suite of Enterprise Document Management solutions, DocuSign enables faculty and staff to securely sign documents from anywhere, any time. Working together, DocuSign provides a powerful tool to improve business processes and workflows. To learn more, watch the DocuSign video.

More ASMP information is available on the ASMP Blog.

Many thanks to the PIT Crews, Crew Chiefs, and the entire ASMP team for all the hard work, perseverance and commitment to move UT Austin forward!