In March, the Administrative Systems Modernization Program (ASMP 2.0) announced they would be pursuing a Big Bang approach for the implementation of Workday, which will be the University’s cloud-based solution for human resources, financials, and payroll. The Big Bang approach was selected as the most viable, effective, and efficient way to transition campus.
The ASMP 2.0 team realized that the original, phased approach having Human Capital Management (HCM) and Payroll go live first, followed by Financials required several months of Workday communicating with existing legacy systems. Building bridges between the two systems was deemed too burdensome, requiring workarounds, manual processes, extra training, and unknown risks.
The Big Bang approach where all systems go live at the same time is a viable alternative and other Workday implementations have successfully employed this approach. The risks involved are known and can be planned for and addressed, enabling the go-live to be successful.
Since the implementation launch, ASMP 2.0 has continued to make significant progress:
- Workday has committed to being the University’s primary partner in implementing the solution at UT Austin. ASMP 2.0 is using the Fast Track to Workday implementation approach, which accelerates efforts and increases rigor.
- The Technology Architecture team has completed the Technology Architecture Design and Specifications project, where we defined a component-based, administrative systems architecture that is flexible, predictable, resilient, secure, and scalable. The team has begun work on their second project, Technology Architecture Implementation, where they will install, configure, and transition staff to the new architecture. To learn more: https://www.utexas.edu/asmp/technical-architecture
- Heather Hanna, ASMP 2.0 Security Lead, is facilitating collaboration between the functional teams to plan, design, configure, and build consistent security roles and permissions in Workday. Security roles have wide, overarching implications for HCM/Payroll, Financials, and reporting in Workday.
- Wade Lorber, ASMP 2.0 Testing Lead, is creating a Testing Strategy to ensure that the system is performing as expected. Testing really began months ago after converted data was first loaded into Workday. End-to-end Testing will come later as part of the official Testing Stage. The Testing Team communicates closely with the functional teams to ensure a thorough, comprehensive set of scenarios are developed to be tested.
- 21 representatives from across the University will attend Workday Rising, Workdays annual user conference, later this month. The conference offers hundreds of both customer and Workday-led information sessions. Our submission, To Big Bang or Not To Big Bang was one of 30 presentations selected for the Education and Government breakout session track. Rising is also a fantastic opportunity for our Workday team to network with others, especially our colleagues in higher education. 75% of Workdays global customer community will be there. UT team members are primed to learn all they can and share with others after they return.
Kudos go to Renee Wallace, Associate Vice President for Administrative Systems Modernization, and the entire ASMP 2.0 team who are doing such a great job to help modernize and transform UT.
- Administrative Systems Modernization Program (ASMP 2.0
- Technology Architecture Design and Specifications Project