UTLearn, the first campus-wide employee training management system at The University of Texas at Austin, will go live on Monday, April 4, 2016. This is a great accomplishment for the ASMP 2.0 team and demonstrates how modernization of UT Austins Administrative Systems is bringing excellence to the University. When fully implemented, UTLearn–powered by Cornerstone–will replace legacy systems such as TXClass, the Compliance Training System, departmental training shadow systems, and manual processes.
Key benefits of UTLearn for managers and supervisors include providing one central location to manage employee training, robust reporting of employees current training status, and reliable data on all employee training going forward. Learners will gain from being able to search and register for training, track external training directly in the system, and receive emails concerning training deadlines, cancellations and assignments. Best of all for everyone, UTLearn will work seamlessly with Workday; all completed training from UTLearn will be viewable in Workday.
To ensure a successful go live of Phase 1 on April 4, the UTLearn team has been working with stakeholder groups to be sure they are ready for this change, that training developers and course managers receive proper training, and that campus service centers are prepared for calls when UTLearn launches on April 4.
Communication remains a high priority and is essential to the ultimate success of ASMP 2.0. With the approaching launch of UTLearn, the Enterprise Readiness communications team has again demonstrated their acumen by working with the UTLearn team to ensure campus receives timely announcements about this transition. They are also focusing on raising awareness and excitement about UTLearn by developing marketing materials.
To discover more, please go to the new UTLearn website to view a video on user navigation, a brief quick reference guide on the system, and a schedule of upcoming training sessions. In the future the site will provide access to reference materials, user resources, and information on system updates.
Kudos and appreciation go out to the team: Kati Elliott the project lead and Frances De La Cruz the sustainment lead for their work covering every aspect from the procurement of Cornerstone to its implementation; Erika Frahm and Jamie Davis as Subject Matter Experts, trainers, and key stakeholders; Jessica McMillan , Josie Sollman , and the rest of FIS User Services , for ongoing testing and user support; Emily Rockman , Jeff Sumner , and the App Mod team for their technical support and expertise; Alisa Spirit of the Wind for her communications work; and the UTLearn Steering Committee for their guidance and support. Thank you everyone for all you are doing to help improve employee training on our campus.