Workday Financial Playbacks Scheduled for Campus July 25-Aug. 5, 2016

Posted on: July 14, 2016

The Financial Management team of the Administrative Systems Modernization Program (ASMP) is preparing to conduct Workday Financial “Playbacks” from July 25-August 5, 2016. As part of the Workday implementation, Playbacks provide an opportunity for campus stakeholders, Subject Matter Experts, and team members who participated in the design sessions to see what has been built, provide feedback, ask questions, and better understand how financial processes will be implemented in Workday.

Workday is UT Austin’s new cloud-based solution for the management of human resources, payroll, and financials. The Financial Management team is coordinating and supporting the campus-wide effort to replace the existing financial and HR systems with Workday, which uses a multi-dimensional structure called the Financial Data Model (FDM) as its framework to support financial reporting. The FDM is comprised of Ledger Accounts, Organizations, and Worktags and will replace the University’s traditional Chart of Accounts.

The upcoming Playbacks are not intended to be redesign sessions. Playbacks are intended to exchange information and work together to be sure the needs of Colleges, Schools, and Units (CSUs) are understood. The Playback sessions will demonstrate business processes and related functionality pertinent to Financial Accounting, Budgets, Departmental Projects, Customer Accounts, Procurement, and Expenses.

Those who attend the Playback sessions can expect to:

  • Provide feedback
  • Ask questions about what the project team has configured
  • Consider whether current, related applications and departmental third-party systems can be retired
  •   Discover how campus processes will be implemented in Workday

The Financial Management team continues to work with members of the University Business Officers Council (UBOC) and other campus stakeholders to collaborate on how to meet the needs of our campus.

Financial Playbacks represent another key milestone in our journey to update and modernize our business processes, administrative systems, and technical architecture.  ASMP is the largest and most impactful modernization ever undertaken at the University. Learn more on the ASMP website and read updates on the ASMP Blog.