The University has contracted with KPMG, an international network of audit and advisory firms, to perform an Independent Verification and Validation (IV&V) assessment of the Administrative Systems Modernization Program (ASMP).
IV&V assessments are a common practice among large programs to check and validate that projects comprising the program will meet requirements and fulfill their intended purposes. The IV&V assessment will be integral in determining the best path for bringing greater efficiency, effectiveness, and excellence to University business operations.
Since November 2, 2016, KPMG has been engaging with members of the ASMP and stakeholder groups across the University to perform an initial review of the Workday implementation as part of an overall IV&V assessment. A first draft of the initial report was delivered on November 21, 2016 and assessed the feasibility of the planned July 10, 2017 go live date for Workday.
As many expected, KPMG has deemed that the current go-live date is no longer feasible and recommends consideration of decoupling the HCM/Payroll module implementation from the Financials module implementation. This approach would enable HCM/Payroll to go live while the Financials module continues to mature.
The initial report was focused solely on the feasibility of the July 2017 Big Bang implementation, presenting the areas of risk that support KPMG’s recommendations. The Council of University Business Officers and the Business Services Committee received an in-depth presentation from KPMG on December 1, 2016, and were given an opportunity to respond to the recommendations and ask KPMG leaders questions about the findings. The feedback from those groups and other stakeholders will be used to evaluate the KPMG report in anticipation of making a recommendation to President Fenves for his review.
In addition, KPMG has been working closely with ASMP and campus stakeholders to deliver a comprehensive IV&V assessment and plan which is due this month. Determining a critical path forward for the Workday implementation requires deep planning and input as well as feedback from business officers and campus stakeholders. Any recommendation to delay or decouple the project will require the collaborative development of a new timeline and consideration of go live criteria.
We anticipate providing more information in the coming weeks.