Recent FYIs: Part I–It Is Good to Be Green!

Posted on: August 19, 2016

Information Technology Services (ITS) sponsors an educational forum, FYI, for the IT community on campus, which is open to developers and others who are interested in learning more about technical tools, achievements of campus-wide IT initiatives, professional development topics, and news about the Administrative Systems Modernization Program (ASMP). Here are highlights from a recent FYI session; another interesting FYI will be highlighted next week.

Green Print

On Wednesday, August 10, 2016, Jim Bullock, Senior Systems Administrator, ITS Systems, presented the history of print on campus and the availability of Green Print (also called Green Output).

Jim conveyed that the printing technology from the early days (the late 1950s) was primitive–a line printer that generated 20, 8 ½ x 14 pages per minute and was noisy as a Gatling gun.  Things improved dramatically in the early 1980s when UT acquired Xerox Hi-Volume, Hi-Speed Printers that printed 100, 8 ½ x 11 pages per minute and were quiet.  More important, some of the printed reports have been replaced with mainframe software that can produce .txt, .pdf, .xls, or .csv files instead of printing on paper.   ITS offers Green Print to be better environmental stewards, produce electronic versions of documents which can be manipulated, and reduce the University’s printing costs.

Mainframe Green Print options enable developers to send reports to directories for both personal and shared departmental Austin Disk accounts, where they can be securely accessed by authorized personnel or groups of staff.  From their desktops, people can use familiar productivity tools such as Microsoft Word, Excel, or Adobe Acrobat (depending on file type) to improve the usefulness of the information. About 50,000 Green Print “reports” are generated each month.

And the current state of Green Print is about to evolve. The ASMP will implement a new Enterprise Content Management (ECM) system.  Central to this new system will be a product called Documentum, currently scheduled for implementation by February 2017.  All documents, whether produced by Workday, the mainframe or other systems will be sent over to the ECM which will manage processing, control, access, and retention.  Documentum as our ECM will help ease the transition to the modern technical environment being constructed by ASMP.

It is good to be green!